Follow Up With a Thank You Letter for a Phone Interview
Sending Phone Interview Thank You Letters and Email Messages
When you are interviewed for a job over the phone, it's important to follow up with a thank you letter or thank you email message, just as you would after a face-to-face interview. Often employers will do their first round of candidate interviews by phone. Typically, the human resources manager may contact you to set up a phone appointment.
During this scheduled phone interview, you will be asked a series of questions about your job experience, training / education, and your understanding of what the position might entail.
Because they will be interviewing many candidates at this point, sending a thank you note immediately after your conversation will remind the interviewer of your talk, keep you “top of mind,” reiterate the expertise and skills you would be bringing to the job, and will also help to set you apart from the competition.
Take Notes During the Interview
During the interview, make sure that you have a pen and paper on hand so that you can take notes of the questions you were asked, of your responses, and of information the interviewer provided about the employer and their expectations. As the interview closes, thank the interviewer for his or time. Ask what the next step in the hiring process will be and offer to provide any additional information that might help them in making their hiring decision.
Then ask for the interviewer's email address and send out an interview thank you email message right away, thanking the interviewer and reiterating your interest in and your qualifications for the job.
Keep in mind that a well-written thank you note is actually a second, “freebie” interview in that it continues the discussion you just had by phone. It also serves to remind the interviewer of the strengths you presented as a candidate – skills that you should definitely use the letter to remind him or her of.
What to Include in Your Thank You Letter or Email
Here are tips on how to write a thank you note, including how to customize your message. If there's anything you wished you had said during the interview but didn't get a chance to mention, your thank you letter will give you an opportunity to bring this up. Always try to make your thank you note specific to the conversation you had; avoid generic phrases, and personalize the note so that it reflects the specifics of the interview.
The letter will also allow you to proactively address any concerns you may have felt that the interviewer might have had regarding your work history, availability, willingness to travel or relocate, or any other issues. Finally, remember that this thank you note is a golden marketing opportunity for you. “Toot your own horn” a bit by briefly reminding the interviewer of the skills you offer and, based upon what you learned in the interview, how you believe you would be the perfect fit for the job.
Express your interest in what you’ve learned about the company’s culture, attach a copy of your resume to your email message for their convenience, and conclude by stating your hope that they will select you for a face-to-face interview.
When to Say Thank You
To summarize, it’s important to show your appreciation for the interview regardless of whether it was conducted in-person or on the phone. As a general rule, any time you speak with someone from the company — whether in person, over the phone, or with an Internet video-chat — it's appropriate to send a thank you note. Not only is this good manners – it’s also a highly effective self-marketing tool.
Initial phone interviews can be a little nerve-wracking for job candidates simply because of the uncertainty factor and because of your inability to read the expressions and body language of your interviewer. By creating a positive impression through a sincere, well-written thank you note, you are laying a strong groundwork for your eventual hiring and success with your new employer.
Read More:Phone Interview Thank You Note Examples
Sample follow-up letter after a phone call
Keep the conversation going after a successful phone interview by sending a personal letter.
Follow a phone interview with a personal letter.
An introductory phone call or interview is extremely common in today's job market. But just because the process may seem less formal than a face-to-face interview, the protocol is just as serious. So you should treat the follow up the same way you would with a traditional interview and send a well-written personal letter. Below is our sample follow-up letter to use as a template.
JOSEPH R. CONRAD
555 Westminster Road
Brooklyn, New York 55555
Phone: (555) 555-5555
July 28, 20XX
Ms. Anne Sunners
Director/Counselor for Students with Disabilities
Office of Academic Advising and Student Services
University of Omaha
Omaha, NE 55555
Dear Ms. Sunners:
It was a pleasure speaking with you regarding employment opportunities at the University of Omaha. As we discussed, I am interested in providing Orientation and Mobility (O&M) or liaison services to students with disabilities. Please consider my qualifications if a suitable opening becomes available. I have enclosed several copies of my résumé, so feel free to give them to colleagues who may be interested.
Throughout my career, I have learned that the availability of Orientation and Mobility services can mean the difference between success or failure for students with disabilities. It often determines whether a student travels safely to and from school or work. I have dedicated my career to giving students the opportunity for success through Orientation and Mobility and Gross Motor training. I offer:
- 20 years of progressive experience in the field of Orientation and Mobility.
- Experience as a published writer and speaker on Orientation and Mobility topics.
- Lifelong commitment to helping individuals with physical challenges and multiple disabilities.
- The ability to provide thorough assessment of Orientation and Mobility needs and development of plans to help students achieve their goals.
At this point in my career, I am exploring new professional challenges at college campuses. I am eager to relocate for the right opportunity. Since the University of Omaha has approximately 500 registered students with disabilities, I am confident that my services would be beneficial to the students.
If you are interested in a dedicated professional with strong credentials, please call me at (555) 555-5555. I am available for a telephone interview or in-person meeting at your convenience. Thanks again for your time and assistance.
Joseph R. Conrad
Job search next steps
Communicating clearly and concisely with recruiters and hiring managers is essential to a successful job search. Sending a thank-you letter can be a great way to display your interest and gratitude. Want to learn other ways to stand out from the hiring pool? Join Monster today. As a member, you'll get career advice and job search tips sent directly to your inbox. Whether it's resume writing skills or salary negotiation tactics, we've got the information you need to come out on top. (A thank-you letter isn't necessary—we're happy to help.)